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Double Paid advises customers to introduce SelfBilling to optmize processes

Double Paid recommends its customers to automate and optimize invoice processing by implementing Self-Billing. Companies hiring external staff on a regular base such as temporary employees, freelance workers and self-employed persons could benefit from this.

Monitoring temporary employees hours is time consuming and often generates problems in many companies. Below listed common problems are displayed related to purchase invoice processing of temporary staff:

  • Hours are being invoiced multiple times
  • Rates according to agreement are not in line with invoiced rates
  • Hours are not specified or invoiced to the wrong department or cost center
  • Invoices need to be split by project, cost center or budget. This generates multiple invoices from the vendor which is unnecessary. 
  • Adjustments of fees often leads to a lack of transparency and extra  errors.
  • Hourly rates being adjusted by vendor (sometimes a few months later).
  • A backlog in processing of the daily invoice flow.
  • The value of the purchase obligation is unknown or time consuming which often leads to a release of actual costs in the wrong month/period. 

 

A Self-Billing tool would be able to prevent and minimize common issues. It automatically generates a credit note to the vendor based on approved hours and contract details such as hourly rate and specific project or cost center. The vendor is not allowed to send in invoices as the invoice is automatically issued once the vendor releases its hours and/or additional costs.

The segregation of functions in several job levels will take place at the front of its process. This guarantees that the issued credit note is correct at all times. By performing this process on a weekly base the customer as well as the vendor can rely on a solid and clear self-service tool.

More information can be found at www.selfbilling.com

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An audit by Double Paid offers you:

  • Improved liquidity;
  • Possible restoration of damaged image;
  • Administration of quality measurement;
  • Reports to clean up your supplier base.

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  • Maximum result;
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Double Paid
Double Paid B.V.
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1648 GG De Goorn
Tel: 0229 87 0140
Fax: 0229 87 0145
info@doublepaid.nl